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Privacy Policy

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1. Introduction

Talentbase Group Limited (hereinafter referred to as “Company” “we”, “us”, or “our”) is the legal and equitable owner of www.talentbase.uk hereinafter referred to as the “Website”), its domains (hereinafter referred to as the “Domains”) and its application (hereinafter referred to as the “Application”). The Company uses this Website and the Application to connect different workers (hereinafter referred to as the “Worker”) and potential companies (hereinafter referred to as the “Employer”). This is primarily done through automated matching systems. The Company is registered under the laws of  Companies Act 2006 and has its registered office at Stone House, 12 High St, Chalfont Saint Giles HP8 4QA. These Terms of Use will govern the use of the Website and Application.

For the avoidance of doubt, it is clarified that we do not hire the Workers directly and in no manner whatsoever, they shall be deemed to be employees of the Company. 

The use of the Website and Application shall be entirely free of charge for the Workers and the Employers.

Access of the Website and Application shall automatically subject you to the Terms of Use and other policies stated herein which are incorporated by references. Please refrain from using the Website and Application if you disagree with the Terms of Use and other policies.

2. Applicable Policies

3. Usage of Website, Application and Services of the Company

The Website and the Application has been developed for use by natural persons, and legal persons having their registered office in the United Kingdom, which includes but is not limited to partnership firms and companies. The Website and the Application shall not be used by any such person who is legally prohibited to do so. We reserve the right to restrict or block access to the Website and/or the Application if we discover that one of these conditions is not met.

Any person who registers as a Worker on the Website or the Application shall be solely responsible for having all the necessary permits and documentations in place which enables the Worker to find employment, and become an employee, in the [insert place]. Failure to comply with this requirement may entitle us to block the Worker from using the Website and/or Application.

Any person who registered as an Employer on the Website or the Application shall have registered office in the United Kingdom. The Employer shall be compliant with, and shall comply with, all data protection, employment and other applicable laws to its management and operations. The Employer shall be observant of all laws in hiring the Workers through this Website and/or the Application. The Employer hereby represents and warrants that it have all the requisite licences and approvals for the operation of their business. The Employer agrees to defend, indemnify and hold harmless the Company, its officers, directors, agents, contractors and employees from all damages, claims, losses, injuries, levies, penalties which the Company may suffer as a result of the acts or omissions of the Employer.

4. Access to Website or the Application

5. Blocking access to Website or the Application

In the event the Company discovers, either directly or indirectly, that any information provided by the user is inaccurate, incorrect or incomplete, we reserve the right to terminate your access to the Website and/or Application temporarily or permanently. We also reserve the right to take any appropriate legal action, which includes but is not limited to, initiating a civil suit or reporting it as a criminal offence.

In the event we require you to provide any information, it shall be your responsibility to provide the same within the time specified, and in the absence of specified time, within 3 working days. We reserve the right to suspend or terminate access to the Website or the Application for your failure to do the same.

Without prejudice to the rights above, we shall have the absolute discretion to terminate or block your access to the Website or the Application at any time whatsoever without providing any prior notice or reason.

We shall not be responsible for any damages or losses that you may occur as a result of the Company exercising its right to block your access to the Website and/or the Application.

6. Uploading content

There are various features on the Website and Application which enables you to upload various types of content, and further to communicate with other users therein. You must ensure that the content you upload and all such communication shall be completely accurate, genuine and comply with the applicable rules, regulations and laws.

Furthermore, your content and communication must not be (i) defamatory in any manner whatsoever; (ii) contain any material which is offensive, obscene, inflammatory and hateful; (iii) promotes violence or sexually explicit material; (iv) discriminatory in nature, which may be based on sex, race, disability, sexual orientation, gender, marital status and age; (v) infringe any intellectual property right of any person whatsoever; (vi) deceptive to any person; (vii) in violation of any legal or equitable duty owed by you to any third party; (viii) to promote illegal activities; and (ix) abusive, threatening or invasive of other users; (x) causing harm, harassment or annoyance to other users.

In addition to the above, while communicating to other users, you shall ensure that you do not mislead or lie to other users, distribute unauthorised or spamming material to other users, contact users for reasons other than which are relevant to the Website, Application and the services therein, and use personal information of others without their consent, which includes, but is not limited to their email addresses, names, postal addresses etc.

You hereby warrant and represent that any content that you upload shall comply with the standards stated hereinabove and any loss that we may incur as a result of breach of such warranty shall be compensated by you.

The Worker understands that any content uploaded on the Website and/or the Application may be viewed by the Employer the Company matches you with. The Workers have the option to preview the information that the Employers may be able to see to select any Worker for the purpose of an assignment.

The proprietary rights in the content shall be retained by you only. However, you hereby provide us with a worldwide, perpetual, transferable, royalty-free and sub-licensable license to use such content, in any manner whatsoever for the purpose of management of the Website and the Application and provide you with the services.

In the event we receive a claim that you have violated intellectual property rights of the other party, we reserve the right to disclose your identity to such claiming party for the purposes of resolving the dispute.

Any content that you upload shall be your sole responsibility. We shall not be liable for the accuracy of the content which may be posted by you.

In the event any content that you post on the Website and/or Application is not compliant with the Terms of Use, we shall have the right to remove the same, without prejudice to other rights stated herein.

You shall be entirely responsible for maintaining backups of the content that you upload on the Website and/or the Application. We shall not be liable for any loss of such content.

The views that are expressed by other users on the Website and the Application are of their own. We do not represent them in any manner whatsoever.

7. Intellectual Property Rights

Except as stated otherwise, all content contained in the Website and Application, which includes but is not limited to, services, images, logos, information, data, documents, videos, audios and textual content, and the intellectual property rights contained therein, including but not limited to copyrights, trademarks and patents, belongs to the Company entirely. You shall be prohibited from copying, reproducing, republishing, downloading, distributing, printing and posting this content, either partially or wholly, without the prior written consent of the Company.


Talentbase is trademark registered in the UK and trade mark register with the following registration number:

8. Disclaimers

Nothing contained in the Terms of Use limits liability of the Company for personal injury or death which occurs as a result of negligence of the Company, or any such liability which cannot be limited or excluded under the applicable law.

The Company excludes all liability, whether express or implied, which may occur as a result of your use of Website and/or the Application.

We shall not be liable for any damage that may occur as a result of your use of the Website or Application, either occurring in contract or tort, whether foreseeable or not. Particularly, In no event whatsoever, the Company, its subsidiaries, affiliates, partners, subcontractors, licensors, employees, directors and/or agents be liable to you or any third party for direct, indirect, exemplary, special, consequential, punitive, incidental or any other kind of damages, claims, injuries or losses which arise directly or indirectly from the use of the Website or the Application or any other products or services which are distributed through this Website or the Application, irrespective of whether such damage is due to the result of errors, defects, viruses, interruptions or delays in the website.

The total liability of a company shall be limited to a maximum of £2,000,000

The Company shall not be liable for any loss, damage or injury caused to you by viruses or other technologically harmful material infused in your system.

All materials, information and content are made available on an as is and available basis. The Company disclaims all express and implied warranties, including but not limited to, implied warranties of fitness for a particular purpose. The Company does not warrant that the information, content, materials and services made available to the user are free from all viruses or other harmful components.

The Company shall not be liable for any technical malfunctions that you may experience as a result of using this Website or Application or accessing the services therein. You shall be responsible for having your own virus protection software.

The Company may offer discounts and/or special offers to the users from our third party partners. Such discounts and/or special offers are subject to their availability. Discounts and special offers provided by third party partners are their sole responsibility and we shall not be liable for the same. We disclaim liability for any loss or damage incurred as a result of you availing the discounts and/or special offers provided by third party partners.

9. Links and references

The Website and Application may contain third party links and/or references which may direct you to third party websites. We take no responsibility for the content posted on these websites and shall not be liable for the same in any manner whatsoever. You may visit these websites at your own risk and responsibility.
You may link this Website and/or the Application given that the same is done in a fair and legal manner, and in such manner which does not harm the Website, Application or the Company in any manner whatsoever. You shall create no link which gives an impression of an association or joint venture when there is none. If you find any links on our Website or Application, it does not mean that the linked site has the authority to use our intellectual property contained herein.

10. General clauses

We reserve the right to change the Terms of Use at any time without providing you any prior notice. In the event, you do not accept any change made herein, please inform us in writing within ten days of such publication. Failure to do the same shall deem to mean that you have accepted such changes. If you do not accept any changes made herein, we shall have the right to block access of the user to the Website and/or the Application.

If any provision of this Agreement or the application of any such provision to any person or circumstance is held invalid, illegal or unenforceable in any respect by a court of competent jurisdiction, such invalidity, illegality or unenforceability will not affect any other provision hereof.

In the event of any inconsistency between the Terms of Use and any other policies, the provisions of the Terms of Use shall prevail to the extent of such inconsistency.

These Terms of Use shall be governed by and construed in accordance with the laws of The Data Protection Act 2018 and any dispute arising out of this document shall be submitted to exclusive jurisdiction of the courts of The Magistrates.


Please note that your privacy is of paramount importance to us. Talentbase Group Ltd. respects your privacy and shall comply with any and all applicable laws, rules and regulations regarding any personal information we may collect about you, including across our Website and Application. The Company uses your information to provide the services stated in Terms of Use, and such details may be provided to Workers or Employers, as the case may be.

Some of your personal sensitive data, such as nationality details, physical and mental health and details regarding commission of an offence may also be processed for certain reasons.

This policy shall be effective as soon as you start using this website and shall remain in effect unless you are notified to the contrary.

You may provide us certain information while using the website and interacting with us. For the purposes of General Data Protection Regulation, we shall be deemed to be the “data controller”. We shall be responsible for deciding how to use the data for all legal and legitimate reasons and keeping such data safe and secure at all times.

By submitting your information with us, you agree that we shall be entitled to process such information as per this privacy policy.

This website may also contain different links to third party websites. These third party websites may be governed by their own respective privacy policies. We do not accept any liability for third party website policies and the way in which they will process your information. Make sure that you are familiar with these policies before submitting any information with them.

This privacy policy is divided into different sections as specified herein below.

1. Information Collected

We may collect different information about you. This includes, but is not limited to (i) sensitive personal information about you such as your photograph, nationality, mental health and physical health information, passport information, details regarding commission of an offense etc., (ii) if you are a Worker, as part of the registration process, your personal information such as biographical details, date of birth, gender, contact details, email address, telephone number, professional details, CV, identification information, interview details, driving license, recommendations with previous employers, qualifications etc.; (iii) if you are a Worker, results of certain criminal records, financial checks and other searches conducted by independent parties subject that the circumstances justify it, for example you are applying for a particular role with an Employer; (iv) bank details, and details relevant to the benefits that may be administered on the Company’s behalf such as statutory pays, in the event that you are a Worker; (v) if you are an Employer or its designated contact, your name, gender and contact details, which will be taken during the registration process; (vi) all information that you provide as part of registration on the Website and Application, or filling forms on the Website and Application or for the purpose of accessing the services on this Website and Application; (vii) if you are participating in the referral scheme, details of the new person who registers using the referral link provided to the new person; (viii) record of the correspondence that takes place between us; (ix) in the event you complete surveys with us, all information in connection with such surveys; (x) details of your visit to the Website and the Application and all such information which is collected through technological means (cookies), which includes domain name, IP address, traffic data, web logs, data of location, streaming activity, communication data and screen content; and (xi) if you are a Worker, details of your relatives that you may provide to us in order to contact them in case of an emergency taking place.

2. Use of Data

We may use the information stated above in the following manners stated herein below:

We may use the information stated above for the following reasons:

3. Marketing

Marketing is one of the key components that Talentbase Group Ltd focuses on. We may use your information for the purposes of marketing our services. This may be done by sending you emails and newsletters. However, we will take your consent for the same. 

Such information will also be used for sending you details of discounts and special offers which we or our business partners may offer from time to time. However, we will take you consent for the same.

We further provide the option to opt out of receiving electronic communications from us in connection with marketing of our Website and Application.

4. Content upload

You will be required to upload your information on the Website or the Application as part of the registration process. Please note that the information that you upload on this Website or the Application will be visible to all other users that are registered on the Website or the Application. Thus, please ensure that all information that you do not wish for other users to see may not be uploaded by you. We disclaim all liability that may incur as a result of other users using information by other users.

5. Third Party Disclosures

If you are a Worker and have been matched to an Employer, we will be required to provide the Employer with your information such as your identity and your suitability to work for certain roles. In such an event, the Employer shall be the data controller and be responsible for ensuring processing, controlling and protection of such information. We shall not be liable for any acts, omissions and/or conduct of such acts, omissions and/or conduct of the Employer. All Workers shall be solely responsible for reviewing privacy policies of other Employers and understand the mode and manner in which information is processed by them.

The details of the Employer are also shared with the Worker where both have been matched through the Website and/or the Application. The Worker will be provided with the Employer’s information such as identity and contact information. 

We may also allow agents and other third parties to use personal information for the reasons specified above. They shall deploy the same safeguards to ensure that the personal information is protected at all times. You may review the list of our agents and such third parties on our Website.

In the event our business is sold to another individual or entity, or we undergo a reorganisation which includes but is not limited to any legal merger, acquisition and scheme of amalgamation, you agree that the personal information that we possess may be transferred to any such reorganised entity. Such information may thereafter be used by the reorganised entity for the purposes stated herein. We shall ensure that the information is only transferred for all necessary reasons. 

The information may be transferred to court services, enforcement and investigation agencies and any other relevant third party for reasons required under the law. You shall not claim that the same shall be deemed to be an illegal or unauthorised disclosure.

Different agencies may require you information for the purpose of fraud prevention and checks. This is for performance of credit checks and prevention of fraud. In the event that we suspect that inaccurate information is disclosed to us, such information shall be provided to the relevant agencies. This information may then be used for the purpose for which the information is transferred.

6. Security of information and international transfers

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use, or modification.

We use reasonable means to store data on protected servers. In the event that we have provided you a password to access certain parts of our website, you are solely responsible for ensuring the confidentiality of the password and not disclose the same to anyone.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure, and no one can guarantee absolute data security. We will comply with laws applicable to us in respect of any data breach.

You are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services.

The personal information we collect is stored and/or processed where we or our partners, affiliates, and third-party providers maintain facilities. Please be aware that the locations to which we store, process, or transfer your personal information may not have the same data protection laws as the country in which you initially provided the information. If we transfer your personal information to third parties in other countries: (i) we will perform those transfers in accordance with the requirements of applicable law; and (ii) we will protect the transferred personal information in accordance with this privacy policy.

7. How long we keep your personal information?

We keep your personal information only for as long as we need to. This time period may depend on what we are using your information for, in accordance with this privacy policy. If your personal information is no longer required, we will delete it or make it anonymous by removing all details that identify you.

However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation or for archiving purposes in the public interest, scientific, or historical research purposes or statistical purposes.

We ensure that the access to personal information is restricted to only those persons who need it. The retention periods are primarily based on needs of the business.

8. Your rights

Under this privacy policy and applicable laws, rules and regulations, you shall have the following rights:

Please note that if you ask us to stop processing your data, then this will mean that you will no longer be able to access our services, particularly those services which require us to use your personal data.

In the event you request us to erase or rectify your data, we may also notify third parties to treat such data in the same manner. However, they shall have the right to process the data in any manner they deem fit. For example, any Employer who has received data of the Worker shall be entitled to retain it on legal grounds.

9. Changes to this policy

At our discretion, we may change our privacy policy to reflect updates to our business processes, current acceptable practices, or legislative or regulatory changes. If we decide to change this privacy policy, we will post the changes here at the same link by which you are accessing this privacy policy.

If required by law, we will get your permission or give you the opportunity to opt in to or opt out of, as applicable, any new uses of your personal information.

10. Contact us

For any questions or concerns regarding your privacy, you may contact us using the following details:

Talentbase Group Ltd
+ 44 (0) 1494875674


The Website and the Application use cookies for the purposes of distinguishing you from other users of the Website and the Application. This necessarily ensures that your experience of the Website and the Application is not only catered and standardised but also made better.

1. Changes

We reserve the right to change this cookies policy and the contents therein without any prior notice. Therefore, we recommend you to review this policy from time to time.

2. Consent

Please note that by using the Website and/or the Application, you automatically provide your consent for us to use cookies as per the terms and conditions stated herein. As soon as you visit the Website or the Application, there will be a pop up seeking your consent. You may either give or deny your consent for us to use cookies.

3. Disabling Cookies

In the event you do not wish to use cookies, then you can disable them by complying with the instructions as set out on the Website and the Application. However, please note that there are various functions which may not work properly if you disable the cookies

You may even use an automated disabling tool, if provided by the organisation setting up the cookies.

We reserve the right to change the cookies we use from time to time. You will always be apprised of who is placing the cookies and for what purpose. You may be able to disable the same so make sure that you check it time and again.

Such disablement may cause interference with your use of the Website and the Application and the services provided therein.

4. About cookies

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies enable the Website or the Application to know whether a particular device or computer has visited the Website or the Application earlier. Cookies enable the Website or the Application to deliver the services in a more effective manner, navigate the user through the pages more effectively and help the Website and the Application remember the preferences of the user. It enables us to improve the experience of the users. It even ensures that the marketing which is being done online is more relevant and personalized as per your preferences.

However, please note that the session cookies are deleted automatically when the browser is closed.

5. Types of cookies

There are different types of cookies that the Website and the Application use. These are specified herein below:

6.Use of cookies

The Website and the Application uses cookies for the following purposes:

7. IP addresses

We reserve the right to use your IP address to improve the quality of services being offered to you. This includes, but is not limited to diagnosis of problems and administration of the Website and Application. It may also be used for the purposes of gathering your demographic information.

We further reserve the right to conduct IP lookups. This is to identify your source domain to assess the demographics of the users more accurately.

8. Cookie length

The length of the cookies is dependent upon the type of cookie. There are two types of cookies – session cookie and persistent cookie. Persistent cookies are those cookies which stay on the mobile device or computer until their expiry or deletion. However, session cookies are those cookies which are eliminated as soon as you close the browser.

9. Browsers

There are various web browsers and applications which will allow you to refuse to accept cookies and to delete cookies. However, the methods for doing so will vary from browser to browser, and from version to version.

Please be informed that blocking all cookies will have a negative impact upon the usability of many websites. You may not be able to use and access all features on the Website and the Application.

10. Cookie preferences

You have the option to manage and control cookies from the privacy settings. You can manage cookies directly from your Website’s or Application’s account. Just follow the instructions on the relevant tab on the Website and the Application. You can choose the options for cookies as per your preferences.

11. Third Party Websites

There are various third party websites linked to the Website and Application. However, this Cookie Policy does not cover the cookies and privacy practices conducted on such third party website and we shall not be responsible for the same.

12. Our details

You may contact Talentbase Group Limited on Support@talentbase.uk.